For a subapplication to be eligible for Hazard Mitigation Assistance (HMA), the subapplicant and the applicant must provide the appropriate documentation, in the correct format, to establish eligibility. Eligibility is discussed in detail in Part 4 and subapplication considerations and project scoping are discussed in Part 3.
Subapplication packages are available from eligible applicants. The applicant selects and prioritizes subapplications and submits them to FEMA. HMA applications are processed through an electronic application system. The system generally encompasses the entire application process and provides the means to electronically create, review and submit an assistance application in a digital format. The applicant is required to use the electronic application system.
For the Hazard Mitigation Grant Program (HMGP) and Hazard Mitigation Grant Program Post Fire (HMGP Post Fire), the applicant may submit a single application representing all subapplications, or they may submit multiple applications. When multiple subapplications are submitted, they should be ranked in priority order. Application instructions for Building Resilient Infrastructure and Communities (BRIC) and Flood Mitigation Assistance (FMA) may be found in the appropriate year’s Notice of Funding Opportunity (NOFO).
Applications and subapplications submitted to FEMA must meet all program eligibility criteria outlined in the law, regulations and the HMA Guide. FEMA does not accept incomplete or placeholder applications or subapplications. Incomplete applications or subapplications delay award or subaward approval if they do not contain sufficient information for FEMA to make a program eligibility determination.
If the subapplication is deficient, the applicant may revise or augment the subapplication in consultation with the subapplicant. Applicants must certify that they have evaluated the activities included in each subapplication and that activities will be implemented in accordance with applicable activity-type and program requirements.
Before forwarding subapplications to FEMA, applicants must review subapplications to document that:
- All program-specific and activity-specific requirements have been met and are documented, as appropriate.
- The subapplicant has documented its ability to manage the subaward assistance.
- The subapplicant has documented its ability to complete the mitigation activity in the time specified.
- Non-federal cost share assistance is available and will remain available for the total duration of the subaward’s period of performance.
- The maintenance requirements have been sufficiently identified, and the subapplicant or another authorized entity has accepted the maintenance responsibility.
- The underlying cost-effectiveness data are accurate and complete.
- The application includes necessary Office of Management and Budget (OMB)-approved forms, where required.
FEMA will only consider applications and subapplications submitted to a specific HMA program. If an applicant would like to have a subapplication considered under multiple HMA programs, the applicant must submit that subapplication to each HMA program separately. If selected, applications will only be funded under one program.
For more information, applicants should contact the appropriate FEMA regional office. For information on FEMA contacts, refer to Part 15.