The subrecipient shall report 100 percent work completion to the recipient when all work associated with the approved scope of work is complete, including meeting all compliance requirements (e.g., EHP, code and permit certifications, obtaining insurance). This work does not include associated grant administrative activities required for closeout (e.g., submitting payments of claims or certifications to the recipient for subaward closeout, financial reconciliation or participating in recipient site inspections). If the recipient conducts a subsequent site visit and cannot verify that work was completed in compliance with the award and subaward terms, the recipient must correct the next report to indicate that work is not 100% complete. The recipient or FEMA may determine that any non-compliance with the approved scope of work identified during closeout results in disallowed costs under the award.
For hazard mitigation planning and planning-related activities, 100 percent work completion is also when all work within the approved scope of work is complete. For HMA planning subawards, 100 percent work completion is on the date FEMA issues the approval letter after adoption by the jurisdiction(s). FEMA will not delay closeout in cases where some jurisdictions are not actively pursuing plan adoption and approval under a multi-jurisdictional plan and the subaward may not be compliant with the scope of work/subaward conditions. In addition, FEMA will not delay closeout while remedies of non-compliance are under FEMA review. For more information on 100 percent work completion requirements for specific planning activities, refer to Part 11.