Upon completion, the recipient and subrecipient are required to close out the subaward or federal award. In accordance with 2 CFR § 200.344, the subrecipient has 90 calendar days from the end date of the subaward period of performance to provide all final reports to the recipient, and the recipient has 120 calendar days following the end of the award period of performance to submit all final reports for the federal award. Timely submission is important because under 2 CFR § 200.344(g), the awarding agency or the pass-through entity [recipient] must make every effort to complete all closeout actions for federal awards no later than one year after receipt of final reports. This section discusses subaward and award closeout.
The closeout process will verify that:
- The approved scope of work was completed.
- All obligated assistance was liquidated consistent with the approved scope of work.
- All EHP conditions were completed and documented.
- For planning subawards, all jurisdictions have adopted the mitigation plan (mitigation planning subawards only), or a scope of work change to remove non-adopting jurisdictions has been approved.
- The activity was completed consistently with the award or subaward agreement.
- The recipient and subrecipient submitted all required financial and progress reports.
- The federal award and subaward were closed out in accordance with the provisions outlined in Part 9.