A.5. Subaward Implementation

Post-award monitoring helps ensure that subapplicants/subrecipients are achieving the objectives of the federal award consistent with the performance goals and milestones described in the subaward.

To assist the recipient in monitoring plan creation, updates or planning-related activities, the following milestone information or events (if appropriate) should be included in Quarterly Progress Reports:

• If the subrecipient is acquiring contract support, the subrecipient should report when the request for proposal is completed, when the contract is out for bid, when the bid period closes, when proposals are reviewed, when the contractor is selected and the date of the kickoff meeting.
• Public meetings and/or public comment periods that have been planned or completed.
• Planning team meetings that have been planned or completed.
• For state, local and tribal plans, when the data collection and risk assessment was started and completed, and when the mitigation strategy and action plan was started and completed.
• Subrecipient’s intent to submit plan for review at least 90 calendar days prior to submission.
• When participating communities have adopted the plan, if plan adoption is delayed, or if the participating community notifies the subrecipient that they do not intend to adopt the plan.
• Any other milestones that have been identified in the subapplication, agreed to or that are required by the recipient.

Recipients are required to report deviations from budget, project scope or objectives in accordance with Part 8. Recipients must request prior approvals from FEMA for budget and program plan revisions.^[354]

For subawards to develop new or updated plans, FEMA will require prior approval when a participating community identified in the scope of work chooses not to adopt a new or updated plan.