Recipients and subrecipients must close out activities in a timely manner consistent with Part 9.
The recipient must provide a statement showing all the work in the approved scope of work has been completed. For planning-related activities under HMGP, 100 percent work completion is also when all work within the approved scope of work is complete.
For the creation and update of mitigation plans, the plan must be adopted by all participating jurisdictions and all work in the approved scope of work (such as data analysis) must be completed. The recipient must provide a list of jurisdictions that are part of the multi-jurisdictional plan and indicate if the jurisdictions have or have not adopted the approved plan.
For planning-related activities, the recipient must provide a statement showing that all the work in the approved scope of work and the deliverable(s) were completed.
This information can be included in the body of the closeout letter.