Monitoring is the responsibility of both FEMA and the recipient. It occurs in several different ways, including the review of Quarterly Progress Reports, site visits, desk reviews or reviewing audit findings. If an issue is identified, FEMA or the recipient may provide technical assistance as necessary. FEMA will also provide a written report of the findings that may include actions that the recipient must take to address non-compliance.
After FEMA makes the award or subaward, both the recipient and the subrecipient are required to monitor and evaluate the progress of the mitigation activity in accordance with the terms outlined in the following documents:
- Approved scope of work and budget.
- Environmental and historic preservation (EHP) award conditions that may require best management practices or monitoring of site conditions (mitigation projects only).
- Any other award terms and conditions.
- Administrative requirements.[244]
- Applicable state, local, tribal and territorial government requirements.
Monitoring requirements are found in the activity-type specific sections (refer to Part 11 and Part 12).
Sound activity monitoring improves the efficiency of the activity implementation process and the obligation of the assistance process. The use of quarterly progress and financial reporting facilitates project management and allows the recipient and FEMA to monitor obligations and any unliquidated assistance.