E.3. Application and Submission Information

All subapplications submitted to FEMA must meet the eligibility criteria in Part 4. All subapplications must have a scoping narrative in accordance with Part 6. Specific criteria for codes and standards subapplications are highlighted below.

• A description of how the proposed activity aligns with the current mitigation plan.
• The outreach and engagement plan (if applicable) and an account for the time and effort it may take to incorporate public and stakeholder feedback.
• The goals of the codes and standards activity and specific deliverables.
• The steps the subapplicant will follow to complete the codes and standards activity and proposed deliverables.
• A description of the deliverables, tasks and schedule.

FEMA may request additional information after the subapplication has been submitted to ensure all necessary information is received. However, all information required by the regulations and the guidance must be received before an assistance decision and award or final approval can be made.

All subapplications, as part of the scope of work, should include an activities description referencing industry standards or project plans and specifications. The subapplication needs to describe the deliverable for the proposed activity and include a schedule for completing the activities.

Development of the Activities Description: The activities description explains how a subapplicant will organize and execute the related activity. Generally, the description explains the activities that will be completed and identifies the deliverable product. The subapplicant should identify whether the subapplication expects to use contract support, identifies stakeholders or explains public outreach.

An activities description should address the following:

• Tasks: The subapplicant must describe the tasks needed to accomplish the proposed activity as well as any required procurement.
• Alignment with current mitigation plans: The scope of work must describe how the proposed activity builds on activities in the current approved mitigation plan or describe how this information will be incorporated into the next update of the plan.
• Conformance with NFIP: The scope of work must indicate that the proposed codes and standards deliverables will comply with NFIP requirements. The scope of work must include an assessment of the deliverables by the NFIP state or tribal coordinator to determine if the deliverables are compliant with NFIP regulations.
• Public and stakeholder engagement plan: The scope of work must identify the outreach and engagement plan. The activity description should account for the time and effort it may take to incorporate public and stakeholder feedback.
• Codes and standards assessment and adoption: The scope of work must describe the codes and standards assessment and drafting process, adoption by the subrecipient/participant jurisdictions and final approval by the recipient, as applicable.
• Goals: The scope of work must include the goals of the related codes and standards activity and identify specific deliverables that will be completed by the activity.
• Training and exercises: The scope of work must describe any proposed training and exercise activity and identify how it will support the ability and capacity building of personnel.
• Equipment and publications: The scope of work must describe the proposed acquisition of software and hardware, if applicable, and the intention to purchase building code publications or subscriptions.
• Implementation strategy: The scope of work must outline the steps the subapplicant will follow to implement the codes and standards activity and complete the proposed deliverables. This information should include a project schedule.

Pre-award costs must be identified in the budget to be considered eligible incurred costs.

The recipient must submit enough financial detail to demonstrate that no costs claimed under technical assistance are duplicated in other subapplications including those for management costs. Costs covered by other federal assistance programs (e.g., PA) are not allowable.

All subapplications must include a line-item breakdown of all anticipated costs while referencing the cost code categories on SF-424.