Requirements for cash and third-party in-kind contributions can be found in grants management regulations.[221] Cash and third-party in-kind contributions are only allowable for eligible program costs; however, they are necessary and reasonable for completing the scope of work.
The approved budget identifies cost share. The following documentation is required for cash and third-party in-kind contributions:
- Identification of contributions in the approved budget.
- Record of donor (who donated, quantity used, location of work provided, invoices or other documentation to determine value).
- Dates of donation (the donation must be within the period of performance).
- Rates for staffing, equipment usage, supplies, etc.
- Amounts of donation or value of donation.[222]
- Deposit slips for cash contributions.
The applicant/subapplicant must keep documentation on file. Unrecovered indirect costs cannot be considered as non-federal cost share because of program and statutory requirements that define indirect costs as management costs. Management costs are subject to financial restrictions.