The purpose of the HMGP Planning Subapplication Minimum Eligibility Criteria Checklist is to ensure that applications/subapplications submitted to FEMA contain the minimum criteria for eligibility. For mitigation projects, refer to Appendix D.
If an application/subapplication lacks the necessary eligibility information, FEMA cannot determine eligibility and approve an application. If information is lacking, FEMA may request additional information during the review process. Each requirement lists the section of the HMA Guide where more information can be found. The checklist below is intended as a helpful resource, and it is not a request for information.
Table 39. HMGP Planning Subapplication Minimum Eligibility Criteria Checklist
| General Requirements | ||||
|---|---|---|---|---|
| Question | Yes | No | Notes | |
| Is the subapplication number and title included? (Part 11.A.4.1) | ||||
| Applicants and Subapplicants | ||||
| Question | Yes | No | Notes | |
| Is an eligible applicant identified? (states, federally recognized tribal governments and territories) (Part 4.A) | ||||
| Is an eligible subapplicant identified? (state agencies, local governments, federally recognized tribal governments and private nonprofit organizations) (Part 4.B) | ||||
| If the application/subapplication activity is for planning updates or planning related activities, does the applicant/subapplicant have a current mitigation plan? (Part 11.A.4.1 and Part 11.A.4.2) | ||||
| Scope of Work Requirements | ||||
| Question | Yes | No | Notes | |
| Is the proposed mitigation planning activity, as described in the scope of work, eligible for the program and describes how the proposed activity aligns with the current mitigation plan? (Part 11.A.4.1) | ||||
| Is the proposed planning activity described, including whether it will result in a new or updated hazard mitigation plan or enhance an existing mitigation plan, in accordance with the FEMA mitigation planning regulation at 44 CFR Part 201 and HMA Guide? (Part 11.A.4.1) | ||||
| Are participating jurisdiction(s) and private nonprofits, if applicable, identified and described? (Part 11.A.4.1) | ||||
| Does the narrative describe procedures to engage stakeholders and participating jurisdictions? (Part 11.A.4.1) | ||||
| Does the scope of work discuss approaches, outcomes and level of effort, including key milestones and schedule and the relationship of each activity to the cost estimate? (Part 11.A.4.1) | ||||
| Hazard Mitigation Plan Update Requirements | ||||
| Question | Yes | No | Notes | |
| Does the scope of work describe the process that each jurisdiction will complete to review each section of the previous plan and address gaps, as needed; new information (including hazard, land use and development trends); how the previous plan was implemented; and what process will be used? (Part 11.A.4.1) | ||||
| Schedule Requirements | ||||
| Question | Yes | No | Notes | |
| Does the application include a work schedule within the period of performance and allow sufficient time for state or tribal and FEMA reviews; preparation of required revisions, if needed; formal adoption by the jurisdiction(s); and FEMA approval? (Part 11.A.4.1) | ||||
| Cost Review Requirements | ||||
| Question | Yes | No | Notes | |
| Does the application include a detailed cost estimate that supports the scope of work and is reasonable for the jurisdiction(s) participating? Lump-sum cost estimates are not eligible and will not be accepted. (Part 11.A.4.3) | ||||
| Does the application or subapplication identify information on the required non-federal cost share and contribution sources? (Part 6.C.3.2) | ||||