Requests for extensions to an award period of performance will be evaluated by FEMA but will not be automatically approved.
For HMGP and HMGP Post Fire, the FEMA regional administrator may issue up to two extensions of the award period of performance for up to 12 months each. All requests to extend the award period of performance beyond 24 months from the original award period of performance end date must be approved by FEMA headquarters.
Recipients must submit extension requests to the recipient’s respective FEMA region at least 90 calendar days prior to the award period of performance’s expiration. If the extension request is received less than 90 calendar days prior to the award period of performance’s expiration, FEMA may deny the request.
The written request must contain specific and compelling justification for why an extension is required. Recipients are advised to coordinate with the FEMA region when preparing an extension. The justification must include:
- Program name, fiscal year and award number.
- Verification that progress has been made as described in Quarterly Progress Reports[227] including dates of previous extensions.
- Reason(s) for delay, including details of the legal, policy or operational challenges that prevent the final outlay of awarded assistance by the applicable deadline.
- Status of the activity/activities.
- Period of performance end date and new completion date.
- Amount of assistance drawn down to date.
- Remaining available assistance, both federal and non-federal.
- Budget outlining how remaining federal and non-federal assistance will be expended.
- Plan for completion, including milestones and time frames for achieving each milestone and the position/person responsible for implementing the plan for completion.
- Certification that the activity/activities will be completed within the extended period of performance without any modification to the original scope of work approved by FEMA.
For BRIC and FMA, the NOFO establishes the availability of extensions and what information the applicant should include in the extension request.
FEMA will evaluate requests for extensions to an award period of performance. Based on the sufficiency of justification, FEMA may issue an extension as permitted by the guidance or NOFO. If FEMA approves the extension, the recipient will receive an updated period of performance establishment letter.