Hazard Mitigation Assistance Job Aids

These job aids were created to help streamline the Hazard Mitigation Assistance grant programs.

Acquisitions of Repetitive Loss and Severe Repetitive Loss Properties

This memo makes the pre-calculated benefit for acquisitions ($323,000 per structure) available for Repetitive Loss (RL) and Severe Repetitive Loss (SRL) properties regardless of their location in the Special Flood Hazard Area (SFHA). Using a pre-calculated benefit eliminates the requirement for applicants/subapplicants to complete a full Benefit-Cost Analysis (BCA) to demonstrate cost-effectiveness of their hazard mitigation project.

Planning-Related Activities

In accordance with 44 CFR Section 206.434., up to 7% of a recipient’s Hazard Mitigation Grant Program (HGMP) funding can be used for mitigation planning. This fact sheet provides examples of planning-related activities that may be eligible using HMGP 7% funding.

Considerations for Local Mitigation Planning Grant Subapplications

This job aid provides considerations for developing a mitigation planning grant scope of work. Its ultimate goal is to encourage strong, comprehensive planning grant subapplications. It will help users understand what is needed for a hazard mitigation plan and the level of effort and cost implications of those needs.

Tribal Mitigation Planning and HMA Grant Application Development

This job aid provides considerations for developing a mitigation planning grant scope of work. It will help users understand what is needed for a hazard mitigation plan and the level of effort and cost implications of those needs. This job aid can be used by both tribal applicants and subapplicants.

The Hazard Mitigation Grant Program Administrative Checklist

The Hazard Mitigation Grant Program (HMGP) Administrative Plan Checklist identifies the minimum criteria found in program regulations and the Hazard Mitigation Assistance Program and Policy Guide (HMA Guide) that an HMGP or HMGP Post Fire Administrative Plan must contain to be approvable by FEMA.

Second-Story Conversion – Elevation Project Design Considerations for Hazard Mitigation Assistance Applicants

This fact sheet identifies project design considerations that should be taken into account when developing alternative types of Hazard Mitigation Assistance-funded elevation projects that typically involve second story conversion of a residential building and the abandonment of the lower non-elevated floor as living space. The intent is to increase awareness of these design considerations on the part of NFIP policyholders, private insurance vendors and state and local floodplain management officials.

The Department of Homeland Security Notice of Funding Opportunity FY 2018 Pre-Disaster Mitigation

This is the Notice of Funding Opportunity for the Pre-Disaster Mitigation program’s grant for the fiscal year 2018.

Homeowner's Guide to the Hazard Mitigation Grant Program

This brochure answers some common questions homeowners have about implementing post-disaster projects that reduce future damage to their homes.

Strategic Funds Management Frequently Asked Questions

This job aid answers common questions on Strategic Funds Management.

Strategic Funds Management Implementation Guide

Strategic Funds Management (SFM) is FEMA's process for obligating project funding based on the Recipient’s project schedule. SFM is only applicable to the Hazard Mitigation Grant Program (HMGP) projects with a Federal share of $1million or greater. This job aid will assist applicants and grantees with incorporating SFM in their HMGP projects.

Strategic Funds Management - Entering Projects into NEMIS

This job aid provides examples (including screenshots) and instructions for entering Hazard Mitigation Grant Program projects that utilizes Strategic Funds Management into the National Emergency Management Information System.

Section 106 Process under the National Historic Preservation Act

HMA grant projects are federally funded and as such they must undergo a Section 106 review to determine if any historic properties would be negatively impacted by an HMA grant. This job aid is a flowchart that shows the Applicant responsibilities, FEMA decision points, and potential outcomes while undergoing a Section 106 review.

Second Appeal Job Aid for the Hazard Mitigation Grant Program

This job aid describes the Hazard Mitigation Grant Program second appeal process set forth in 44 CFR Part 206.440, Appeals. The second appeal provides an eligible Applicant, subapplicant, or a non-Federal entity the right to dispute monetary disputes or programmatic determinations of a previous decision.

Safe Room Project Application Using Pre-Calculated Benefits

For safe room construction projects an expedited cost-effectiveness methodology is available that identifies the benefits associated with certain types of safe rooms. This job aid outlines the circumstances in which this methodology can be used and lists the data required in the grant application.

National Environmental Policy Act Flowchart

The National Environmental Policy Act (NEPA) applies to Hazard Mitigation Assistance (HMA) projects can be tricky to navigate. This job aid is a flowchart that shows community and FEMA responsibilities and decision points in getting an HMA project through the NEPA approval process.

Assignment of Coverage D Increased Cost of Compliance Coverage

This job aid is a form that can be used by a National Flood Insurance Program (NFIP) policyholder to assign their Increased Cost Compliance (ICC) payment to their community. Some communities use ICC payments assigned to them by NFIP policyholders to cover their fund match requirements for Hazard Mitigation Assistance grants.

Federally-Recognized Tribes and Hazard Mitigation Grant Program – Option to Submit as an Applicant or Subapplicant

Federally-recognized tribes now have the option to submit a Hazard Mitigation Grant Program application to FEMA as an applicant or subapplicant. Applicants and subapplicants each have distinct responsibilities and benefits. This job aid explains and clarifies the responsibilities and benefits of each.

Acquisition and Relocation: Information Required for Environmental Review

This Job Aid is to help communities applying for Hazard Mitigation Assistance grants for acquisition and relocation mitigation projects.

Acquisition Technical Review

This Job Aid supplement covers the requirements associated with the technical reviews for acquisition projects funded by Hazard Mitigation Assistance.

Elevation Technical Review

This job aid supplement covers the requirements associated with the technical reviews for elevation projects funded by Hazard Mitigation Assistance.

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